Self-Service Portal

You can provide your Customers with a Self-Service Portal so that they can log and track the progress of their own tickets. The Self-Service Portal is a reflection of your Organisation and customised using the Forms and Dashboard feature. 


The Self-Service Portal 

Upon logging in, End-Users are presented with their dashboard: an overview page which has various different links and options.

Self-Service Portal Example

Below are some items to consider including in End-User dashboards:

  • Frequently Asked Questions – The Frequently Asked Questions section displays a list of FAQs that can assist you with the resolution of minor issues, and provide you with helpful information
  • NewsFeed – The Newsfeed section is a noticeboard area that can contain general news items relating to your company
  • Service Updates – The Service Updates section displays a list of the Services that you are subscribed to. The traffic light colour coding denotes their operational status: Online = Green
    Offline = Red
    Pending Offline – Orange
    Impacted = Yellow
  • My Open Summary – The My Open Summary list displays calls you have logged which are still Open. The reference numbers are drill-down links into the call records, and allow you to see the progress of your call

Logging a Ticket

The profile home screen will ask if you would like to log either an Issue (Incident) or a Request, or it may ask if you would like to Raise a Ticket.

Ticket Button – Self-Service Portal

After clicking on the relevant link, the ticket logging screen will appear. This screen will be a simple form that may look something like the following, although this will have been customised to suit your organisation.

  • User/Phone No./E-Mail – The system will recognise the End-User logging the ticket based on their login credentials, so will auto-populate their contact details
  • Service/Asset – You may have a drop-down list of Services or Assets to pick from, to denote what the issue relates to
  • Details – The free-text Details field is used to describe the Ticket.
  • First Note – You may have the option to add Notes to the call using the First Note field. This is useful if you wish to add extra information
  • Attachment Attach files to the call using the Choose File button
  • OK – Clicking OK will log the call and alert the Service Desk.

Ticket Example


Password Reset Options for End-Users

HotH’s login screen includes a Login and Password field, both of which must be completed for End-Users to log in to their personal profiles. Password resets can be a common request, so underneath the Login and Password fields there is a ‘Forgot Your Password’ link enabling self-resolution in the case of a forgotten password.

Login Screen

Once clicked, Users can enter either their e-mail address, User Name or Login for the system to identify them by, then click Submit:

Password Reset Screen

Once submitted, a reset message appears on the Login screen:

And a message is sent to the e-mail address* associated with the Login details provided, which includes a randomly generated temporary password. Upon first login after password reset, the user is prompted to enter a new password.

*The User must have an email address entered on the Options tab of their Login record for the email to be generated and sent.

enduser password reset email


Password Reset options for Supervisors

Supervisors are able to access login records via the Settings Cog settings cog>Logins & Teams.

Clicking Modify allows the supervisor to edit the Login and Password fields for the corresponding login record. Click OK or Save to save and continue.

HotH includes a Reset & Email Password button on the Details tab which when clicked the password reset email will be automatically sent to the End-User.

Modify Login and Password 

Login Record Example.

When sending password reset links to End-Users they must have an email address linked to their login record.

Email Address Login Record


Still haven’t found what you’re looking for? Contact documentation@houseonthehill.com

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